Stonebrooke Village Condominiums of Columbus, Ohio
Wednesday, March 25, 2009
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, January 15, 2009
Location: 3216 Brookview Way
Board Members Present: Kristy Owen, Judith Lynne, John Owen and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:29 p.m.
Board Members Absent: Marilyn Myers
Property Manager Representation: June Clayman/Clayman Property Management
Owners & Guest in attendance: None
Owners & Guest Comments: None
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s November financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 11/30/08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of November 30,2008.
4. Profit & Loss Budget Performance for 2008.
5. Check Detail for 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, Judith Lynne made a motion to accept the financial activity report as presented, seconded by John Owen. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
The Chair asked Property Manager, June Clayman to present and review the Association’s December financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 12/31/08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of December 31,2008.
4. Profit & Loss Budget Performance for 2008.
5. Check Detail for 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented, seconded by Judith Lynne. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
Property Manager’s Association Activity Report:
New Complaints/Problems reported and their resolve: none
(items as presented by property manager)
Ongoing Complaints/Problems reported and their resolve (follow-up): none
Miscellaneous items of general interest.
The board discussed the recent snow & ice removal and how to proceed for the rest of the winter.
Annual meeting: This is normally held the 3rd Thursday in April at Indian Village. June will call and see if we can get the building for the 3rd Thursday in April – April 16th.
Owner Approval Request: None
Secretary Report: President Tom Myers presented the minutes of the November 20th, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; John Owen seconded the motion. The Chair called for a vote and the motion was approved. The minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Old Business:
1. The Board discussed the review of “Rules Handbook”
a. Judith Lynne made a motion to adopt Seasonal change for motorcycles, John Owen seconded the motion, vote was taken and motion passed.
New Business:
1. The board discussed about changing meeting dates for 2009. The Board decided on not having a meeting in February. The next board meeting will be on March 19th. The board also talked about holding the meetings at different places other than Board members homes.
2. The Board discussed who was up for election at the Annual Meeting in April. John Owen and Kristy Owen are both up for election.
Board Member reports: No other reports were given at this time.
1. Secretary, Kristy Owen:
2. Vice-Secretary, Judith Lynne:
3. Vic-President, John Owen:
4. Treasurer, Marilyn Myers:
5. President, Tom Myers:
Information for the good of the Association:
The Association or the City refuse division does not remove Christmas trees and similar type decorations from the Stonebrooke premises; such items must be taken and disposed of off-site by the resident.
Use the dumpster number on front of your dumpster to identify a bulk-pick-up item location.
December holiday exterior decorations are to be removed by January 7th.
Adjournment: John Owen moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 9:57 P.M.
Next Board Meeting: The next condo association meeting will be held at 6:30 on Thursday, March 19th, 2009 at 3220 Brookview Way.
Minutes submitted by Kristy Owen, Secretary.
Current Board Members:
(Editors note: Board member email addresses intnetionally removed.)
Tom Myers John Owen Judith Lynne Marilyn Myers
Kristy Owen
Tom 2:37 PM
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
ANNUAL MEETING MINUTES
Thursday, April 17, 2008
Announcement of Quorum:
There were a total of 30 unit owners present for the meeting. Nineteen unit owners were present and eleven owners were represented by proxies. Having met the minimum attendance requirement, the President announced the annual meeting could proceed.
The meeting was called to order at 6:21 pm by President Tom Myers.
Introduction of existing board members and property manager:
Present board members were introduced by the President: Vice-President John Owen, President Tom Myers, and Vice-Secretary Judith Lynne. It was noted that Board members Treasurer Connie Grekowicz and Secretary Serena Serra were excused.
The Association’s new property manager June Clayman was introduced by the President and Ms. Clayman presented information about her company, how best to communicate with them, about the extra services available to unit owners, and reminding owners that condo fees should be made payable to Stonebrooke Village and not to Clayman Properties.
Minutes of the April 2007 Annual Meeting:
The minutes of the April 2007 annual meeting were presented by the President on behalf of the Secretary. Erin Higgins moved to accept the 2007 Annual Meeting minutes as presented, and Mrs. Seeger seconded the motion for approval of the minutes as presented. There was no discussion, a vote was called by the President, and the minutes were accepted unanimously.
State of the Village Address:
Tom Myers gave a general overview of major projects that took place in 2007. He reported that, as a result of hail damage of October 2006, and subsequent insurance pay outs, all new and upgraded roofing had been installed, new and enlarged gutters and downspouts had been installed, some windows replaced, and screens had been repaired. Other maintenance items of note paid from regular operating income included, but were not limited to, the completion of the exterior remediation wood trim, painting work, except for the stucco painting, for the 3248-3266 Brookview Way and the 3208-3226 Brookview Way ten family buildings. Also completed was the retaining wall at the end of 3208 Brookview Way, completion of the rubber roof chimney caps on all building chimneys, and several major basement rain water intrusion remediations in units in the Dublin Road and the 3270-3284 Brookview Way buildings.
Prospects for maintenance projects in 2008 would be to complete the exterior building wood and trim painting remediation on the remaining 4 buildings in the Village. Probably the following year would include stucco painting throughout the complex. It is anticipated that this would require a one time assessment of each unit which would most likely start in the late summer of 2008 in order for this project to be started and completed in 2009. Also coming up long term would be parking lot repair and repair of curbs.
Current board member comments:
The President then asked each Board member if they would like to share any comments about the Village.
John Owen shared some of the history of the condo association and their experiences with management companies.
Judith Lynne talked about some current activities with a new lawn care company, Pharazyn Landscaping, and with Phoenix Tree Care. Judith stated that a list of acceptable trees for replacement planting in front flower beds is available through Clayman Properties.
An owner reported information about alternative tree care people he though might be cheaper. He was asked to give that information to Clayman Properties for future bidding. It was also clearly stated that anyone wanting to do work for the benefit of the Association should first contact the property manager before starting. Additionally, it was noted that prior Board approval was required for modifications made to any common and limited common area of the Association property including the buildings themselves.
Treasurer’s report:
The operating expense report for the calendar year 2007 was presented by President Myers on behalf of the Treasurer. Steve Clemmons moved, and Nan Hadley seconded that the report be approved as presented. There were some questions and discussion. The report, as presented, was approved unanimously after a vote was called by the President.
The budget for the calendar year 2008 was presented by President Myers on behalf of the Treasurer. Jane Wenner made a motion for approval of the 2008 operating budget. Anne Huber seconded the approval motion of the budget. Discussion followed. Subsequently, the motion for the budget approval as presented was approved unanimously after a vote was called by the President.
The chair called for a motion to approve the year-end remaining 2007 operating funds to be credited to the 2008 operating fund and to confirm that similar action be taken by the board in it’s January regular meeting. The president accepted a motion for its approval from Anne Huber which was immediately followed by a second from Jayne Wenner. There being no discussion, the President called for a vote and the motion was approved unanimously.
Tom mentioned that it is the intention of the board to retain the remaining funds in the storm repair account to be applied to the expense of stucco painting in 2009.
Election of the Board of Directors:
There were no nominations from the floor for additional candidates for the board other than those people who had already submitted their names. These five nominees are: Connie Grekowicz, Judith Lynne, Kristy Owen, Marilyn Myers and Tom Myers.
It was noted the terms of office for the board members have become unbalanced with only one position being up for election one year and the remaining four positions being up for election on the alternate year. This is the year when four positions are to be filled. To remedy this situation, it was suggested by the property manager June Clayman, that a motion be introduced from the membership to adjust the board members terms of this election in a manner that would bring the board member terms into an alignment closely resembling the requirements of the Association By-Laws. Consequently, a motion was made by Jane Wenner stating that “For the purposes of this election only, the three nominees receiving the highest number of votes will be elected for two years, and the nominee receiving the fourth highest number of votes will be elected for one year.” Anne Huber seconded the motion. The President accepted the motion and its second and called for discussion. Hearing none, the president then called for a vote and the motion was approved unanimously.
The President then asked each nominee to introduce themselves to the membership. Following the introductions, the President reviewed the ballot and the voting procedure, clearly stating that any ballot with five names checked off would be automatically voided. With that, the President called for the marking of the ballots. The ballots were collected and given to the property manger June Clayman for counting.
The vote was made by paper ballot and counted by June Clayman and assisted by Anne Huber. As a result, the following members were elected to the board:
Marilyn Myers – 2 year term, ending 2010
Tom Myers – 2 year term, ending 2010
Judith Lynne – 2 year term, ending 2010
Kristy Owen – 1year term, ending 2009
The new Board member terms will end with the close of business of the Annual meeting of the year as determined by the vote.
Open forum:
There was a discussion of the trap/neuter/release program for feral cats that some residents operate in cooperation with the Capital Area Humane Society. The board does not have a policy relating to this program.
A resident asked if we might obtain a group rate for chimney cleaning. June will look into this for the association.
Residents were informed of an experimental project in two carports. The roof overhangs that harbored animals, particularly raccoon nests, have been boarded up. We are waiting to find out what effect this has on animal nuisances. Further carports may be treated if this intervention proves effective.
There was a brief discussion of possible changes to be considered for the Handbook of Rules and Regulations regarding definitions of owners, residents, guests, and tenants to be used in applying parking space regulations to resolve current parking problems and several other corrections and additions to be made for clarity of intent. The discussion also included some comment on a necessary rework of the Ownership Documents to bring them into line with current Ohio Condominium Law.
There was a brief discussion concerning the replacement tree selections that had been made in which the majority of the types of approved trees were mentioned.
Move to adjourn:
There being no further business to be brought to the attention of the membership, Erin Higgins moved to adjourn and Mrs. Seeger seconded. A vote on the motion was called by the President, and the motion was approved unanimously. The time of adjournment of the annual meeting was noted by the President as being 8:45 PM.
Respectfully submitted, Judith Lynne Vice-Secretary
The next regular board meeting will be at 6:30 pm, May 15 at 3216 Brookview Way.
Tom 2:29 PM
Saturday, January 31, 2009
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, November 20, 2008
Location: 3269 Stonecrest Court
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:36 p.m.
Board Members Absent: none
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: None
Owner Approval Request: None
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following:
1. Financial activity reports:
a. Balance Sheet as of October 31, 2008.
b. Profit & Loss YTD Comparison.
c. Accounts Receivable Aging Summary as of October 31, 2008.
d. Profit & Loss Budget Performance for October 2008.
e. Check Detail for October 2008.
f. Late payer reports
After the review of the financial activity information as provided by Property Manager, June Clayman. John Owen made a motion to accept the financial activity report as presented. Judith Lynne seconded the motion. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
2. Other Financial items for discussion.
a. The Board reviewed the Clayman Contract for the calendar year 2009. John Owen made a motion to accept the Clayman Contract and Judith Lynne seconded the motion. The chair recognized the motion and vote was taken. The motion passes.
b. The Board reviewed the 2009 Association Budget. Most important was the fact the monthly fees will remain the same for 2009. John Owen made a motion to accept the proposed budget as presented. Marilyn Myers seconded the motion. Vote was taken; motion passes. June will be mailing out the 2009 proposed budget to all owners and will include monthly fee mailing envelopes to those who have used this method in the past.
c. Vice President John will be meeting with Pharyzyn for snow and ice removal parameters for this upcoming winter season.
Property Manager’s Association Activity Report:
Lawn care/landscaping update. The Board reviewed and updated the 2009 Lawn/Landscape Pharyzyn Contract. Judith Lynne made a motion to accept the 2009 Lawn/Landscape contract as reviewed and updated. John Owen seconded the motion. Vote was taken; motion passes.
The board discussed about having a final gutter cleaning of the year. Need to get a quote from Steve Bauman about gutter & drain pipe cleanings for selected buildings and to check the remaining for cleaning feasibility.
New Complaints/Problems reported and their resolve:
June is going to send an email to 3284 Brookview Way some security suggestions.
Leak coming in from chimney area for 3277 Stonecrest Court. Contractor Steve Bauman gave a proposal for fixing the area; the Board instructed June to proceed with Steve.
Ongoing Complaints/Problems reported and their resolve (follow-up). June reported there was no activity in this subject area.
3214 Brookview Way - letter to unit owner from Board’s attorney concerning non-compliance with Association rules and regulations about unit remodeling and construction and its effect on unit owner.
The non-compliant window treatment @ 3254 Brookview Way has been fixed.
The “Curb Box” replacement outside of 3267 Stonecrest Ct. is done.
The 3218-3226 Brookview Way carport is repaired from the wind storm.
The 3255-3265 Brookview Way building remediation work nearing completion. 2 doors need painted.
Secretary Report: President Tom Myers presented the minutes of the, October 16, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; John Owen seconded the motion. The Chair called for a vote and the motion was approved.
The October minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Old Business:
The Board will continue to do a review of the “Rules Handbook” and to be ready for the January meeting final review.
New Business: None
Board Member Reports: No other reports were given at this time.
1. Secretary, Kristy Owen:
2. Vice-Secretary, Judith Lynne:
3. Vice-President, John Owen:
4. Treasurer, Marilyn Myers:
5. President, Tom Myers:
Information for the good of the Association:
Reminder: Freezing weather (winter) is here and all hoses now need to be disconnected from the outside hose bibs. The Association reminds everyone that it is not responsible for any damage caused to the hose bib itself or the unit or units caused by the failure of a resident or owner to remove a hose from the hose bib.
Reminder: The Board of Directors does not hold general meeting in December because of the Holidays. The next scheduled meeting will be scheduled for January 15, 2009.
Reminder: If you are contemplating the installation of a Security System in/for your unit, please remember there can be no exposed cables, wires or other alarm equipment or items placed on or secured to the exterior of any building surface. This prohibition also applies for any CATV, internet, telephone or similar system installation.
Reminder: Please pick up all dog feces immediately and dispose of properly into trash receptacles.
Reminder: Please call June Clayman/Clayman Properties for ALL problems and for questions concerning issues regarding refinancing of a unit.
Reminder: For the convenience of our residents, all dumpsters have been identified with a number to help in identifying your bulk-pick item site. Please use the number on the front of your dumpster when asked where your bulk-pick up items will be located.
Reminder: Holiday trees and similar items are not to be left at the dumpster locations for disposal! The City refuse department will not pick them up as they do not qualify for bulk-pick up service. Residents must dispose of these items themselves off-site/premises.
Adjournment: John Owen moved and Marilyn Myers seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:44 p.m.
Next Board Meeting: The next condo association meeting will be held at 6:30 p.m. on Thursday January 15, 2009 at 3216 Brookview Way.
Minutes submitted by Kristy Owen, Secretary.
(Editor's Note: Board member email addresses intentionally removed.)
Current Board Members:
Tom Myers John Owen
Judith Lynne Marilyn Myers
Kristy Owen
Tom 11:20 AM
Friday, November 28, 2008
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, October 16, 2008
Location: 3220 Brookview Way-Judith Lynne Residence
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:31 p.m.
Board Members Absent: None
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: None
Owner Approval Request:
3208 Brookview Way
John made a motion to confirm the Board action to acknowledge receipt of building permit for enlarged elevated balcony/deck. Marilyn seconded the motion. Vote taken, motion passes.
John made a motion to confirm Board action to send a letter authorizing construction based on building permit and the documentation submitted to the Board for an enlarged balcony/deck. Judith seconded the motion. Vote taken, motion passes.
3271 Stonecrest Ct.
No plans were re-submitted. John made a motion to close the request due to lack of follow up by owner. Judith seconded the motion. Vote taken, motion passes.
3225 Stonecrest Ct.
a. John made a motion to confirm approval given to replace the front screen/storm door to match the unit previously approved at 3229 Stonecrest Ct prior to this meeting. Marilyn seconded the motion. Vote taken, motion passes.
Secretary Report: On behalf of the Board Secretary, President Tom Myers presented the minutes of the September 18, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. John motioned to approve the minutes as presented and reviewed; Judith seconded the motion. The Chair called for a vote and the motion was approved. The minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 09-30-08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of September 30, 2008.
4. Profit & Loss Budget Performance for September 2008.
5. Check Detail for September 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, Marilyn made a motion to accept the September financial activity report as presented; seconded by John. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
Property Manager’s Association Activity Report:
1. Complaints/Problems reported and resolved.
a. Wind Storm Damage:
i. A tree that was blown down was removed at 3244 Brookview Way.
ii. Mike Holley, roofing contractor, checked out the roof shingles for damage. He reported there was no apparent damage to the roof as a result of the windstorm.
iii. The gutter/downspout will be replaced at 3242-3244 Brookview Way.
iv. Storm debris was cleaned out of gutters.
v. There are downed trees behind 3267-3269 Stonecrest Ct. and 3216 Brookview Way.
vi. The carport for 3218–3226 Brookview Way that was damaged needs to be repaired. Roth construction sent in a quote for carport repairs. Other quotes are going to be taken from other sources.
b. Roth is not sure when they are going to be out working on building remediation of 3255-3265 Brookview Way. However, Tom indicated he thought it would be within the next few days.
2. 3214 Brookview Way- A letter was sent to the unit owner from Board’s attorney concerning non-compliance with the Association’s rules and regulations concerning the remodeling of the unit and its effect and ramifications for the owner.
3. Lawn care/landscaping update:
a. Dublin Rd. building parking lot “island” replanting/rework.
b. Other items: seeding in certain spots.
4. A letter was sent to the owner concerning non -compliant window treatment @3254 Brookview Way.
5. The post light at 3225-27 Stonecrest Ct. has been replaced because support post had rusted away. Also, the buried cable from this new post back to the next post had to be replaced because of the underground cable was damaged.
6. The outside main potable water turn-off “Curb Box” outside of 3267 Brookview Way will be replaced in order to eliminate a hazardous condition to people traversing the area.
7. Snow/Ice removal contract for winter 2008/2009. Bid proposals have come in from Peabody and Pharazyn. After review and comparison of the proposals, Judith made a motion to approve Pharazyn’s bid; John seconded the motion. Vote taken, motion passes.
8. Contracts for calendar year 2009.
a. Bid proposal from Pharazyn for the lawn contract is in. By board consensus it was agreed that the proposal will be tabled until the next meeting. Several points of interest and concern need additional information to be provided by the contractor.
b. After discussing a contract renewal for the continuation, at no increase in cost to the Association for services rendered, of the property management for the Association for calendar year 2009, the Board agreed by consensus to continue using the service of Clayman Property Service. June will be sending a contract with Clayman Property Management for 2009 at the next Board meeting.
9. During the 2008 Annual Meeting, the Board talked about the need for a Special Operating fee assessment for Stucco Painting. At this time, the board has tabled any talk for any Special Operating fee assessment due to the current economic crunch. The Board will reassess this position on this issue after the first of the year.
Old Business:
1. Recycling: Judith looked into recycling with-in the complex. Having recycling in our complex is not feasible at this time due to additional costs to the Association, which would ultimately cause an increase in monthly dues. Look for more information regarding places nearby to recycle in the upcoming newsletter.
2. Review of “Rules Handbook”-continuation
a. Future work session: table until next month.
b. Board members will continue to work and review the current compilation individually and try to have a completed copy ready for publication after the January meeting.
New Business:
1. There was an unauthorized removal of Brookview Way and Stonecrest Ct “No Parking” signs. This action was criminal vandalism of community property and such action is subject to the filing of criminal charges.
2. A BIG “Thank You”, goes out to the person who replaced our American Flag at the Brookview Way entrance. Your concern and consideration for the Association is greatly appreciated.
Board Member reports: No other reports were given at this time.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:
Information for the good of the Association:
1. Any one who has noticed or sees anyone stealing, vandalizing, removing, or otherwise destructing any Stonebrooke Village Condominium Association community property should immediately document the time, date, and identity of the individual(s) and notify the Property Manager or the Board of Directors of such action. This includes, but is not limited to, the removal of any signage or any other item vital for the health and safety of all Village residents.
2. Due to the increasing amount of feces found in the grass areas of the Village, pet owners are reminded they are required to immediately clean-up after their pet. When this is not done, the health and safety of all residents, children and their guests are compromised.
Adjournment: John moved and Judith seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 9:29 PM.
Next Board Meeting: The next condo association meeting will be held at 6:30 on Thursday November 20th at 3269 Stonecrest (Tom and Marilyn’s residence).
Minutes submitted by Kristy Owen, Secretary.
Current Board Members:
(Editor's Note: Board Member email addresses have been intentionally removed.)
Tom Myers
John Owen
Judith Lynne
Marilyn Myers
Kristy Owen
Tom 1:19 PM
Friday, October 17, 2008
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, September 18, 2008
Location: 3269 Stonecrest Ct.
Board Members Present: Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:43 p.m.
Board Members Absent: Kristy Owen, Excused.
Property Manager Representation: June Clayman/Clayman Property Management, excused.
Resident Guest: Kathleen Seeger, owner 3271 Stonecrest Ct. and Laura Seeger, Tenant; Curtis McKenzie w/ Highlander Construction Services, LLC as the contractor representative for Kathleen Seeger.
Owner Approval Request:
1-a: Regarding the proposed deck extension for 3208, Marilyn moved to confirm the Board’s action in withholding acceptance of sealed drawings submitted by unit owners for the reason of the explanation given to them by the Board; Judith seconded the motion. A vote was taken and the motion was approved.
1-b: Marilyn moved to table 3208 Brookview Way unit owner request for deck extension until acceptable sealed drawings are received. Judith seconded motion. A vote was taken and the motion was approved.
2: Preliminary drawings were submitted regarding the construction of an elevated deck for 3271 Stonecrest, the Chair discussed the ramification and responsibilities of the unit owner for adding an elevated deck. Proposed drawings for a 12’ x 12’ deck were presented. Discussions were held about there not being any vision blockage associated with the proposed deck extension to interfere with the ravine view to the west from 3269 Stonecrest Ct unit owners and as well as the drawings needed to show a 1.5 ft off-set from each of the edge of the unit. Based on discussions, revised drawings will be submitted with 1.5 ft offsets from each edge of the building, 42” rail and an offset “L” shaped stairs with a 1.5 ft offset from the unit edge. The other adjoining neighbor needs to be consulted regarding the proposed deck extension. Electronic submission in PDF format to the Board for reconsideration is acceptable. Based on receiving electronic submission, the board will consider the proposal.
Secretary Report:
President Tom Myers presented the minutes for the, July 17, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. The Chair asked for a motion to approve the minutes. Judith motioned to approve the minutes as presented. John seconded the motion. The Chair called for a vote and the motion was approved. The minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Financial Report:
1. The Chair presented for review the Association’s financial activity reports for July 2008. The board reviewed with the Board the following financial reports:
1. Balance Sheet as of July 31, 08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of July 31, 2008.
4. Profit & Loss Budget Performance for July 31, 2008.
5. Check Detail for July 2008.
6. Late payer reports for July 2008
After the review of the information as provided by Property Manager, John made a motion to accept the financial activity report as presented for the July 2008 Financial statements. Judith seconded the motion. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
2. The Chair presented for review the Association’s financial activity reports for August 2008. The board reviewed with the Board the following financial reports:
1. Balance Sheet as of August 30, 2008.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of August 2008.
4. Profit & Loss Budget Performance for August 2008.
5. Check Detail for August 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, John made a motion to accept the financial activity report as presented for the August 2008 Financial statements. Marilyn seconded the motion. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
3. The board President disclosed that the regular Arlington Bank checking account was closed and the remaining funds were deposited in the National City Bank operating account managed by the property manager. However, the Board still retains the Association’s Reserve Account at the Arlington Bank.
4. The Board received the payment from Franklin County Engineer’s Office for the permanent and temporary property easements associated with the re-construction of the Dublin Road bridge.
Property Managers Report:
1. Two roof leaks were reported to the Property Manager. 3245 Brookview and 3218 Brookview reported leaks. The property manager has referred both leaks to a contractor for repair.
2. Storm damage was discussed. Pharyzyn will be removing fallen trees and limbs.
Old Business:
1. The board also received copies of the temporary and permanent easements from Franklin County Engineers Office. The permanent easement was recorded with the County Recorder’s office by the Franklin County Engineer. The temporary easement does not require recording and is valid for only one year.
2. Board will be directing property manager to address lack for response by unit owner 3214 Brookview regarding remodeling activities and addressing board’s concerns with the Association’s attorney.
3. Lawncare/landscaping update: Pharyzyn will be submitting an updated account status with available “account credit” due to missed mowing.
4. The next meeting to discuss updating the condominium Handbook of rules and regulations was scheduled for October 2nd 7:00p.m. at 3220 Brookview Way.
New Business:
1. The Board discussed authorizing Roth Construction to begin the exterior remediation of 3255-3265 Brookview Way. Judith made a motion to authorize Roth Construction to proceed with the remediation of 3255-3265 Brookview Way. John seconded the motion. Vote was taken and the motion passes.
2. The board discussed the Motorcycle parked at 3258 Brookview Way. Judith moved to table the issue until next meeting. John seconded the motion. Vote was taken and the motion passes.
3. The board discussed the non-compliant window treatment at 3254 Brookview Way. President Tom Myers will direct the property manager to contact the unit owner regarding the problem and its resolution.
4. The board considered posting a “Board Meeting Notice” at mail centers as a unit owner FYI. It was determined that meeting information about an upcoming meeting could be obtained by contacting the property manager or any Board member.
5. The board discussed the request for providing recycling on condominium property. Marilyn moved to table the issue until next meeting at which time additional information will be provided by Judith. Judith seconded the motion. Vote was taken and motion passes.
Board Member reports:
1. Treasurer, Marilyn Myers: Discussed landscaping issues.
2. Secretary, Kristy Owen: none
3. Vice-Secretary, Judith Lynne: none
4. Vice-President, John Owen: none
5. President, Tom Myers: none
Information for the good of the Association:
Unit owners are reminded of the Handbook’s rules/requirements/responsibilities about checking the sump pump for operation if they have one located in their unit basement. The Association is responsible for the replacement of an inoperative sump pump, but not for any damage that results from an unreported inoperative sump pump failure. Inoperative sump pumps need to be reported to the property manager as soon as possible for repair or replacement.
Board of Directors meetings is scheduled for the 3rd Thursday of each month, except for December when the Board does not hold a business meeting. Meetings begin at 6:30 PM, and are held at the residence of a Board member. The location of the next regularly scheduled meeting can be obtained by contacting the property manager or any current Board member.
Board approved meeting minutes are available for viewing at the ww.stonebrooke.blogspot.com web site. A draft copy of the latest meeting minutes is available electronically from the property manager upon request approximately ten days after the meeting; however, these draft minutes are subject to review and correction at the next monthly meeting.
Re-cycling facilities are available and located behind the Mill Run/Fishinger Road Fire Station for those desiring to participate in re-cycling.
Residents are reminded of the limitations of carport storage items. Carport storage is limited to a hose, hose reel and a small amount of firewood only.
Adjournment: Marilyn moved and John seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 9:42 p.m.
Next Board Meeting: The next condo association meeting will be held at 6:30 p.m. on Thursday at October 16, 2008 at 3220 Brookview Way – Judith Lynne’s residence.
Minutes submitted by Kristy Owen, Secretary.
(Editor's Note: Board Member email addresses intentionally removed.)
Current Board Members:
Tom Myers John Owen Judith Lynne Marilyn Myers Kristy Owen
Tom 11:29 AM
Tuesday, September 23, 2008
Stonebrooke Village Condo Assoc.
Board of Directors Meeting
Thursday, August 21, 2008
(Editor's Note:)
The Stonebrooke Board of Directors did not hold a meeting in August, 2008. Their next Board meeting is scheduled for September 18, 2008 at 3269 Stonecrest Ct beginning at 6:30 PM.
Tom 12:53 PM
Stonebrooke Village Condo Assoc.
Board of Directors Meeting
Thursday, July 17, 2008
Location: 3269 Stonecrest Ct.
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:23 p.m.
Board Members Absent: none
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: none
Owner Approval Request:
1. 3208 Brookview Way
President Tom Myers informed the Board that he had spoken to Ms. McDonald prior to the Board meeting regarding their “sealed” plans after they had received them and what needs to be done to obtain the Boards’ acceptance of the construction plans for the proposed balcony for the submission to secure a building permit for construction from the City of Columbus.
2. 3229 Stonecrest Ct.
Judith Lynne made motion to confirm the Boards’ email consensus approval to approve the replacement of her front entry door and storm/screen door. John Owen seconded the motion. Vote was taken and motion passes.
Secretary Report: President Tom Myers presented the minutes of the June 19, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; Marilyn Myers seconded the motion. The Chair called for a vote and the motion was approved. The minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Association Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of June 30, 2008. Storm repair account held at the Arlington Bank has been closed out. The funds were used to pay for the free-standing carport painting with the remaining token balance being transferred to Clayman Property for incorporation into the Association’s regular operating account.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of June 30, 2008.
4. Profit & Loss Budget Performance through June 30, 2008.
5. Check Detail for June 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented. A second was made by Judith Lynne. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
Old Business:
1. President Tom Myers signed the contract for the temporary and permanent easement contracts with Franklin County. The board gave the Franklin County Engineers office temporary easement for .004 acres and permanent easement for .004 acres. associated with the replacement of the Dublin Rd. bridge south of the Stonecrest Court entrance.
2. Dublin Rd. exterior building remediation has begun.
3. Catch basin repair in front of the 3208-26 Brookview Way building has been completed.
4. The board and property manager had a lengthy discussion on what all needs to be done still regarding the landscaping and the landscaping schedule.
New Business:
1. Board discussed reviewing the “Rules Handbook” and what areas they were interested in reworking. Meeting on August 7th at Judith Lynne's residence for handbook review and discussion.
2. There will be no regular monthly Board meeting in August unless a situation arises.
3. A discussion regarding the dumpster doors and water being stuck in the doors and the doors sticking and possible remedies for the problem was held, no definite solution was determined.
Board Member reports: No other reports were given at this time.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:
Information for the good of the Association:
1. Reminder about 2-cars per unit and “Guest” parking space use/prohibitions
2. Reminder about dumpsters and non-household waste disposal (no doors, construction materials left at dumpsters, etc.) Please call Bulk pick up for proper disposal of items eligible for this service. Items that are not eligible for Bulk pick up must be disposed of off-site from the Village property.
Adjournment: John Owen moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:06 PM.
Next Board Meeting: The next condo association Board meeting will be held at 6:30 on Thursday Sept. 18, 2008 at 3269 Stonecrest Ct.
Minutes submitted by Kristy Owen, Secretary.
(Editor's Note: Board member email addresses intentional removed.)
Current Board Members:
Tom Myers John Owen Judith Lynne
Marilyn Myers Kristy Owen
Tom 12:39 PM
Saturday, July 19, 2008
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, June 19, 2008
Location: 3220 Brookview Way
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:29 p.m.
Board Members Absent: none
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: Larry Gallo, Cheryl MacDonald
Owner Approval Request:
1. 3212 Brookview Way: paperwork was submitted by owner for window placement and first floor sliding door replacement. Judith Lynne made a motion to approve the proposal as written. John Owen seconded the motion. Vote was taken and motion passes.
2. 3208 Brookview Way: paperwork was submitted by owner for building a deck. Motion for conceptual approval only was made by Marilyn Myers. John Owen seconded the motion. Vote was taken and motion passes.
Secretary Report:
President Tom Myers presented the minutes of the May 15, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; Marilyn Myers seconded the motion. The Chair called for a vote and the motion was approved. The May minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the May Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 5/31/08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of May31, 2008.
4. Profit & Loss Budget Performance for May 2008.
5. Check Detail for May 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented. A second was made by Kristy Owen. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
Old Business:
1. The Board members discussed the Quarterly Newsletter progress. Judith Lynne made a motion to approve the newsletter that Kristy typed up to send to all units. Marilyn Myers seconded the motion. Motion passes. Judith Lynne made another motion to include the March Balance Sheet and Profit/Loss financials with the newsletter. John Owen seconded the motion. Motion passes.
2. The Dublin Road exterior building remediation should start some time the week of June 23rd 2008.
3. The catch basin in front of 3216 Brookview Way has been repaired.
4. All of the freestanding carports and mailbox centers have all been painted.
New Business:
1. In August 2008, the Franklin County Engineers office will be replacing 2 bridges on Dublin Rd. Dublin Road will be closed for approximately 75 days. Both entrances to the condominium complex will be open; access to Dublin Rd. will only be from Smiley Road. The Condominium board was contacted by an attorney working for the Franklin County Engineers office regarding obtaining permanent and temporary property easements. The board reviewed the offers by the Franklin County Engineers office. Marilyn Myers made a motion for President, Tom Myers to sign the agreements on behalf of the board based on the Vice President, John Owen’s review of paperwork received by Franklin County. Judith Lynne seconds the motion. Vote is taken and motion passes unanimously.
Board Member reports: No other reports were given at this time.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:
Information for the good of the Association: No comments were made for this item.
Adjournment: Marilyn Myers moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:46 PM.
Next Board Meeting: The next condo association meeting will be held at 6:30 on Thursday July 17th at 3269 Stonecrest.
Minutes submitted by Kristy Owen, Secretary.
Current Board Members:(Editor's Note: Board member email addresses have been intentionally removed.)
Tom Myers, John Owen, Judith Lynne, Marilyn Myers, Kristy Owen.
Tom 12:39 PM
Monday, June 23, 2008
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, May 15, 2008
Location: 3216 Brookview Way
Board Members Present: Kristy Owen, Judith Lynne, John Owen and Tom Myers.
Board Members Absent: Marilyn Myers (excused).
There being a Quorum, President Tom Myers called the meeting to order at 6:35 p.m.
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: None present
Determination of Board Member Positions:
Secretary: Kristy Owen Vice Secretary: Judith Lynne
Treasurer: Marilyn Myers Vice President: John Owen
President: Tom Myers
Judith Lynne made a motion to accept the 2008 board positions. John Owen seconded the motion. The Chair called for a vote and the motion was approved.
Secretary Report: President Tom Myers presented the minutes of the March 20, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. John Owen motioned to approve the minutes as presented and reviewed; Judith Lynne seconded the motion. The Chair called for a vote and the motion was approved. The May minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
President Tom Myers presented the minutes of the Annual meeting held on April 17, 2008. There is a change in the first paragraph that needs to be recorded. There were a total of 30 unit owners not 25. Nineteen unit owners not fourteen. Judith made a motion to approve the Annual meeting minutes with changes for recommendation to present at the 2009 Annual Meeting. John Owen seconded the motion. President Myers called for a vote and the motion was approved.
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the March Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 3/31/08: Total Current Assets=$32,452.77, Total Liabilities & Equity=$32,452.77
2. Profit & Loss YTD Comparison:
3. Accounts Receivable Aging Summary as of March 31,2008: There were four, 1-30 day past due unit accounts, there were two 31-60 day past due unit accounts. There was one 61-90 day past due unit accounts. All other unit accounts were shown current.
4. Profit & Loss Budget Performance for March, 2008.
5. Check Detail for March, 2008.
After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented. A second was made by Kristy Owen. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
The Chair then asked June Clayman to present and review the April Association’s financial activity reports with the Board. June presented and reviewed the following reports:
1. Balance Sheet as of 3/31/08: Total Current Assets=$38,517.99, Total Liabilities & Equity=$38,517.99
2. Profit & Loss YTD Comparison:
3. Accounts Receivable Aging Summary as of April 30,2008: There were five, 1-30 day past due unit accounts, there were two 31-60 day past due unit accounts. There was two 61-90 day past due unit accounts. There was one >90 day past due unit accounts. All other unit accounts were shown current.
4. Profit & Loss Budget Performance for April, 2008.
5. Check Detail for April, 2008.
Property Manager Reports:
1. Association information as presented by the property manager.
a. June said that there were 3 unit transfers. (3282 Brookview Way, 3265 Brookview Way and 3214 Brookview Way).
b. June said that a unit owner request for a new door had come in and that they had been given information on what to do in order to keep within the requirements of the Association.
2. The board members along with the property manager discussed what needed to be included in the newsletter that is to go out to the association in June.
3. The board members discussed with June Clayman, Property Manager, the unit occupant registration information sheets that were passed out at the beginning of 2008 . Each unit is required to submit current contact information yearly to the Association for its records. The Board instructed property manager to mail the required form to each owner and/or resident that had not provided such required information.
Old Business:
1. President Tom reported that the 10 light post fixtures ordered from Panic Lighting should be in by next week and they were approximately $37.10/each.
New Business:
1.The Board and Property Manager reviewed the Roth Construction remediation proposals for:
a. 3120-3234 Dublin Road building
b. 3255-3265 Brookview Way building
c. 3265-3281 Stonecrest Ct. building
d. 3225-3239 Stonecrest Ct. building
John Owen made a motion to approve all of Roth Construction’s proposals subject to the Association’s financial re-evaluation by Roth Construction. Judith Lynne seconded the motion. The Chair recognized the motion, called for a vote and the motion was approved.
John Owen made a second motion to proceed with the Dublin Rd. building based on Roth’s proposal and subsequent buildings as funds come available. Kristy Owen seconded the motion. The Chair recognized the motion, called for a vote and the motion was approved.
2. The following items were discussed by the Board members:
a. Getting bids to paint the exterior of the freestanding carports(11 units).
b. Pharazyn submitted a proposal for tree removal($37.36), ground cover for island beds. Judith Lynne made a motion to accept Pharazyn’s proposal for the tree removal and Dublin Rd island beds. John Owen seconded the motion.
Board Member reports: For this meeting, because of the new members, board member reports were dispensed with.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:
Information for the good of the Association: No comments were made for this item.
Adjournment: John Owen moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:50 PM.
Next Board Meeting: The next condo association meeting will be held at 6:30 on Thursday June 19th at 3220 Brookview Way.
Minutes submitted by Kristy Owen, secretary.
Current Board Members:
(Editor's note: Board member email addresses intentionely removed.)
Tom Myers John Owen Judith Lynne
Marilyn Myers Kristy Owen
Tom 9:56 AM
Thursday, June 12, 2008
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
ANNUAL MEETING MINUTES
Thursday, April 17, 2008(Editor's Note: This is a "final draft" of the annual meeting minutes only. These minutes have been reviewed by the Board and have been recommended for presentation at the next annual meeting for voting by the Association owners in attendance. Also, there was no regular monthly Board meeting held in April.)
Announcement of Quorum:
There were a total of 30 unit owners present for the meeting. Nineteen unit owners were present and eleven owners were represented by proxies. Having met the minimum attendance requirement, the President announced the annual meeting could proceed.
The meeting was called to order at 6:21 pm by President Tom Myers.
Introduction of existing board members and property manager:
Present board members were introduced by the President: Vice-President John Owen, President Tom Myers, and Vice-Secretary Judith Lynne. It was noted that Board members Treasurer Connie Grekowicz and Secretary Serena Serra were excused.
The Association’s new property manager June Clayman was introduced by the President and Ms. Clayman presented information about her company, how best to communicate with them, about the extra services available to unit owners, and reminding owners that condo fees should be made payable to Stonebrooke Village and not to Clayman Properties.
Minutes of the April 2007 Annual Meeting:
The minutes of the April 2007 annual meeting were presented by the President on behalf of the Secretary. Erin Higgins moved to accept the 2007 Annual Meeting minutes as presented, and Mrs. Seeger seconded the motion for approval of the minutes as presented. There was no discussion, a vote was called by the President, and the minutes were accepted unanimously.
State of the Village Address:
Tom Myers gave a general overview of major projects that took place in 2007. He reported that, as a result of hail damage of October 2006, and subsequent insurance pay outs, all new and upgraded roofing had been installed, new and enlarged gutters and downspouts had been installed, some windows replaced, and screens had been repaired. Other maintenance items of note paid from regular operating income included, but were not limited to, the completion of the exterior remediation wood trim, painting work, except for the stucco painting, for the 3248-3266 Brookview Way and the 3208-3226 Brookview Way ten family buildings. Also completed was the retaining wall at the end of 3208 Brookview Way, completion of the rubber roof chimney caps on all building chimneys, and several major basement rain water intrusion remediation's in units in the Dublin Road and the 3270-3284 Brookview Way buildings.
Prospects for maintenance projects in 2008 would be to complete the exterior building wood and trim painting remediation on the remaining 4 buildings in the Village. Probably the following year would include stucco painting throughout the complex. It is anticipated that this would require a one time assessment of each unit which would most likely start in the late summer of 2008 in order for this project to be started and completed in 2009. Also coming up long term would be parking lot repair and repair of curbs.
Current board member comments:
The President then asked each Board member if they would like to share any comments about the Village.
John Owen shared some of the history of the condo association and their experiences with management companies.
Judith Lynne talked about some current activities with a new lawn care company, Pharazyn Landscaping, and with Phoenix Tree Care. Judith stated that a list of acceptable trees for replacement planting in front flower beds is available through Clayman Properties.
An owner reported information about alternative tree care people he though might be cheaper. He was asked to give that information to Clayman Properties for future bidding. It was also clearly stated that anyone wanting to do work for the benefit of the Association should first contact the property manager before starting. Additionally, it was noted that prior Board approval was required for modifications made to any common and limited common area of the Association property including the buildings themselves.
Treasurer’s report:
The operating expense report for the calendar year 2007 was presented by President Myers on behalf of the Treasurer. Steve Clemmons moved, and Nan Hadley seconded that the report be approved as presented. There were some questions and discussion. The report, as presented, was approved unanimously after a vote was called by the President.
The budget for the calendar year 2008 was presented by President Myers on behalf of the Treasurer. Jane Wenner made a motion for approval of the 2008 operating budget. Anne Huber seconded the approval motion of the budget. Discussion followed. Subsequently, the motion for the budget approval as presented was approved unanimously after a vote was called by the President.
The chair called for a motion to approve the year-end remaining 2007 operating funds to be credited to the 2008 operating fund and to confirm that similar action be taken by the board in it’s January regular meeting. The president accepted a motion for its approval from Anne Huber which was immediately followed by a second from Jayne Wenner. There being no discussion, the President called for a vote and the motion was approved unanimously.
Tom mentioned that it is the intention of the board to retain the remaining funds in the storm repair account to be applied to the expense of stucco painting in 2009.
Election of the Board of Directors:
There were no nominations from the floor for additional candidates for the board other than those people who had already submitted their names. These five nominees are: Connie Grekowicz, Judith Lynne, Kristy Owen, Marilyn Myers and Tom Myers.
It was noted the terms of office for the board members have become unbalanced with only one position being up for election one year and the remaining four positions being up for election on the alternate year. This is the year when four positions are to be filled. To remedy this situation, it was suggested by the property manager June Clayman, that a motion be introduced from the membership to adjust the board members terms of this election in a manner that would bring the board member terms into an alignment closely resembling the requirements of the Association By-Laws. Consequently, a motion was made by Jane Wenner stating that “For the purposes of this election only, the three nominees receiving the highest number of votes will be elected for two years, and the nominee receiving the fourth highest number of votes will be elected for one year.” Anne Huber seconded the motion. The President accepted the motion and its second and called for discussion. Hearing none, the president then called for a vote and the motion was approved unanimously.
The President then asked each nominee to introduce themselves to the membership. Following the introductions, the President reviewed the ballot and the voting procedure, clearly stating that any ballot with five names checked off would be automatically voided. With that, the President called for the marking of the ballots. The ballots were collected and given to the property manger June Clayman for counting.
The vote was made by paper ballot and counted by June Clayman and assisted by Anne Huber. As a result, the following members were elected to the board:
Marilyn Myers – 2 year term, ending 2010
Tom Myers – 2 year term, ending 2010
Judith Lynne – 2 year term, ending 2010
Kristy Owen – 1year term, ending 2009
The new Board member terms will end with the close of business of the Annual meeting of the year as determined by the vote.
Open forum:
There was a discussion of the trap/neuter/release program for feral cats that some residents operate in cooperation with the Capital Area Humane Society. The board does not have a policy relating to this program.
A resident asked if we might obtain a group rate for chimney cleaning. June will look into this for the association.
Residents were informed of an experimental project in two carports. The roof overhangs that harbored animals, particularly raccoon nests, have been boarded up. We are waiting to find out what effect this has on animal nuisances. Further carports may be treated if this intervention proves effective.
There was a brief discussion of possible changes to be considered for the Handbook of Rules and Regulations regarding definitions of owners, residents, guests, and tenants to be used in applying parking space regulations to resolve current parking problems and several other corrections and additions to be made for clarity of intent. The discussion also included some comment on a necessary rework of the Ownership Documents to bring them into line with current Ohio Condominium Law.
There was a brief discussion concerning the replacement tree selections that had been made in which the majority of the types of approved trees were mentioned.
Move to adjourn:
There being no further business to be brought to the attention of the membership, Erin Higgins moved to adjourn and Mrs. Seeger seconded. A vote on the motion was called by the President, and the motion was approved unanimously. The time of adjournment of the annual meeting was noted by the President as being 8:45 PM.
Respectfully submitted, Judith Lynne Vice-Secretary
The next regular board meeting will be at 6:30 pm, May 15 at 3216 Brookview Way.
Tom 10:24 AM
STONEBROOKE VILLAGE CONDO ASSOC
MONTHLY BOARD of DIRECTORS MEETING
Thursday, March 20, 2008
Location: 3220 Brookview Way
Board Members present: Tom Myers, Judith Lynne, and John Owen.
Board Members Absent: Connie Grekowicz (excused); Serena Serra (excused).
There being a Quorum, President Tom Myers called the meeting to order at 6:29 pm.
Property Manager Representation: June Clayman/Clayman Property Management.
Resident/Guest attendance: Marilyn Myers
Owner Approval Request: There were no approval requests made to the Board.
Secretary:
President Tom Myers presented the minutes of the February 21, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently, the Chair asked for a motion to approve the minutes. John Owen motioned to approve as presented and reviewed; Judith Lynne seconded the motion. The Chair called for a vote and the motion was approved. The February minutes will be posted on the Association’s website www.stonebrooke.blogspot.com .
Financial Activity Reports:
The Chair then asked the Property Manager June Clayman to present and review the February Association’s financial activity reports with the Board. June presented and reviewed with the Board the following financial reports:
Balance Sheet as of 2/29/08 indicating Total Current Assets of $32,157.69 and Total Liabilities & Equity of $32,157.69.
Profit & Loss YTD Comparison showing a Net Income Loss of ($8,044.47) for February ’08, and a Net Income of $1,375.25 for the period January – February ’08.
Accounts Receivable Aging Summary as of February 29, 2008. There were five, 1-30 day past due unit accounts; there were two, 31-60 day past due unit accounts. All other unit accounts were shown current.
Profit & Loss Budget Performance for February, 2008.
Check Detail for February, 2008.
After the review of the information as provided by Property Manager June Clayman, John Owen made a motion to accept the financial activity reports as presented; a second was made by Judith Lynne. The Chair recognized the motion and its second and called for a vote on the motion. The motion passed.
It was also clarified by the Board and Property Manager June Clayman the required 10% transfer into the Reserve Account would be done on a quarterly basis.
Old Business:
1. Property Manager June Clayman informed the Board the D&O Insurance policy with State Farm Insurance had been obtained and was in force and meet all requirements of the Property Manager’s contract requirements. June Clayman stated the former D&O Insurance policy with State Auto was cancelled on behalf of the Association at her request and the Association will receive a pro-rated refund from State Auto. A motion to confirm the action of the Property Manager concerning the D&O Insurance activity was made by John Owen and seconded by Judith Lynne. The Chair accepted the motion, a vote was called and the motion was approved.
2. The tax filing report for 2007 was presented and signed by the Board President.
3. Maintenance Update by the Property Manager was made on the following items:
a. The trial freestanding overhang closure of the 3208-3216 & 3218-3226 Brookview Way carports was completed and hopefully the area can no longer be used as a place of refuge for ravine and woods roaming animals. The Board will continue to monitor these carports effectiveness for possible future installations if deemed feasible.
b. A roof leak in a unit of the 3225-3239 Stonecrest Ct building was investigated; action to locate and abate the leak was taken using Roth Construction and Holley Roofing.
4. At the request of the Property Manager, the Board voted to confirm their email acceptance of the Pharazan Landscaping Company bid prior to this Board meeting for the 2008 calendar year. John Owen made the motion and it was seconded by Judith Lynne. The Chair called for a vote and the motion was approved. President Tom Myers signed the contract as presented by Pharazan Landscaping.
5. The Board requested the Property Manager to obtain a proposal/bid from Pharazan Landscaping for the rework and replanting of the island area located in the parking area on the east side of the Dublin Road building with specific guidelines towards plant permanence, ease of maintenance and simplicity of future plant care. A proposal was also requested from Pharazan Landscape for the planting of new tree saplings in the vicinity of the new retaining wall area with the saplings being provided by the Board.
6. The Board and Property Manager reviewed the Phoenix Tree Services proposal for tree maintenance around and within the Village property. A motion was made by Judith Lynne to ask Phoenix Tree Service to review the current tree situation within the Village and to provide a suggested course of action to the Board and the Property Manager to take care of the most urgent tree problems including, but not limited to, trimming and removal about the Village in an amount not to exceed $2000. John Owen seconded the motion. The Chair called for a vote and the motion was approved.
7. Property Manager June Clayman presented the Peabody Landscape company invoices for the snow removal for February. It was noted by June Clayman, that Peabody raised the cost of salt used for deicing by $70 per ton without previous notice in difference to the proposal signed by the Board. At June Clayman’s request, and on a motion by John Owen, seconded by Judith Lynne, and accepted by the Chair, the Board authorized the Property Manager to write a letter of protest to Peabody Landscape for this additional increase and for the property Manager to pay the current invoices based on the salt charge agreed to in the proposal so signed by the Board. A vote on the motion was called and the motion was approved.
8. Tom Myers informed the Board of a post light damaged during the recent big snow storm was reported and that it has since been repaired by the replacement of the post-top lighting fixture.
New Business:
1. A discussion about the upcoming annual Association meeting was held. Property Manager June Clayman indicated that the date of the meeting will be Thursday, April 17, 2008 and will be held at the Indian Camp activity hall starting at 6:00 P.M. The Property Manager will provide the updated unit owner sign-in sheet for the meeting and the Board will provide other necessary meeting materials. Tom Myers will work closely with June Clayman in preparation for this meeting.
2. Tom Myers requested Board approval to purchase 10 new post-top lighting fixtures for use as replacements to have on hand for the post lights when needed at an expected cost of approximately $400.00. Currently, there is only 1 such fixture left for such replacement and it generally takes about 10 fixtures for repair purposes for the year. John Owen made a motion to approve such and expenditure; it was seconded by Judith Lynne. The Chair recognized the motion, called for a vote and the motion was approved.
Board Member Reports:
Vice-Secretary: Judith Lynne. No additional information to report.
Member-at-Large: Serena Serra. (Excused)
Vice President: John Owen. John noted the completion of the carport overhang closure and that it was completed in both carports and he thought they would certainly inhibit any future ravine and woods area creatures from using the overhang for residency.
Treasurer: Connie Grekowicz. (Excused)
President: Tom Myers. No additional information to report.
Information for the good of the association:
There was nothing reported for this item at this meeting.
Next Board Meeting:
There will be no scheduled Board meeting to be held in April. The next scheduled Board meeting will be held tentatively May 15, 2008 at 3216 Brookview Way beginning at 6:30 PM.
Adjournment:
John Owen made a motion to adjourn, seconded by Judith Lynne. Motion was approved. Meeting ended at 8:30 PM.
Minutes respectfully submitted by President Tom Myers
(Editor's Note: Email addresses of Board members intentionally omitted.)
Current Board Members:
Tom Myers Connie Grekowicz
Serena Serra Judith Lynne
John Owen
Tom 10:18 AM
Sunday, March 30, 2008
STONEBROOKE VILLAGE CONDO ASSOC
MONTHLY BOARD of DIRECTORS MEETING
Thursday, February 21, 2008
Location: 3269 Stonecrest Ct.
Board Members present: Tom Myers, Judith Lynne, Maggie Perkins, John Owen and Serena Serra.
Board Members Absent: Connie Grekowicz (excused)
There being a Quorum, President Tom Myers called the meeting to order at 6:32 pm.
Property Manager Representation: June Clayman/Clayman Property Management
Resident/Guest attendance: Marilyn Myers
Owner Approval Request: There were no approval requests made to the Board.
Secretary:
Secretary Maggie Perkins submitted the minutes of the January meeting to the Board and asked for review and approval. Upon completion of the review of the minutes, a motion to accept the minutes as submitted was made by John Owen and followed by a second by Judith Lynne. The Chair acknowledged the motion and is second and called for a vote. The Motion passed.
Immediately thereafter, the Chair brought to the attention of the Board that Maggie Perkins had submitted her resignation from the Board, effective immediately. The Chair recognized a motion by Serena Serra to accept Maggie’s resignation from the Board as requested. A second to the motion was made by Judith Lynne. The Chair then called for a vote on the motion and the motion passed. The Board thanked Maggie for her service during her tenure on the Board, especially for her work with the insurance company for the 2006 Hail Storm damage, and the many other services she provided to the Board for the benefit of the Stonebrooke Village Condo Association.
Treasurer:
On behalf of Connie Grekowicz, the Chair presented the Association’s January retained financial accounts to the Board for review and approval. After the presentation and review, John Owen made a motion to accept as presented and reviewed; a second was made by Judith Lynne. The Chair recognized the motion and its second and called for a vote on the motion. The motion passed. The Board instructed the property manager to incorporate these financials into her records to correctly reflect the Association’s overall financial status; Ms. Clayman agreed to this request.
The Chair then submitted the 2007 Association Year-End financial report to the Board for its review and approval for publication at the annual meeting. Upon completion of the review process, John Owen made a motion to accept as presented and to approve it for publication at the Annual meeting; a second was made by Serena Serra. The Chair recognized the motion and its second and called for a vote on the motion. The motion passed.
The Chair then asked June Clayman to present and review the Association’s financial activity reports with the Board. After its review of the information as provided by June Clayman, Serena Serra made a motion to accept as presented; a second was made by John Owen. The Chair recognized the motion and its second and called for a vote on the motion. The motion passed.
Old Business:
A discussion between the Board and the property manager was entered into about web site publication only of the Board meeting minutes in lieu of doorstep delivery. The property manager said the management company did not have such a capability and furthermore she indicated that it was not recommended by reason that many owners do not have computers, and/or do not choose to do such internet access. In lieu, June Clayman suggested doing a quarterly topical news letter covering pertinent activities affecting the Village and to make such a presentation at the Annual Meeting. The Board members indicated this would be a possible course of action to pursue. It was also mentioned that Board minutes are already published on the internet at the Village’s website http://www.stonebrooke.blogspot.com/ . At this point, and by consensus, the Board chose to continue this discussion at a later date.
A discussion then followed about the publication of the Association’s financial activity reports and how they would be made available to the unit owners. It was suggested that a quarterly report of such activity be incorporated into the news letter covering pertinent activities affecting the Village as had already been suggested.
The property manager discussed and asked for action on the following matters of concern to the Association:
Statutory Agent Update: Provided necessary paper work to be signed for Clayman Property Management to be appointed as the Statutory Agent for the Association.
Reinstatement of Corporation: Provided necessary paper work to be signed for Clayman Property Management to reinstate the non-profit corporation status for the Association.
the Board instructed the property manager to obtain the Fidelity Coverage insurance from Grafmiller & Davis and to obtain quotes from other insurance companies for the D&O coverage required to replace the current coverage which will not extend coverage to the property manager as required buy the contract with them, whereupon such coverage will replace the Association’s current D&O coverage. The quotes are to be reviewed at the next Board meeting.
Lawn care bids were presented by the property manager for review. Bids were presented by; 1) – Benchmark Landscape Construction Inc.; 2) – The Peabody Group; and 3) – Pharazyn Landscaping & Consulting, Inc.
Upon review of the bids, and upon the recommendation of the property manager, the Board agreed to tentatively accept the bid from Pharazyn Landscaping & Consulting, Inc. It was requested that Pharazyn Landscaping & Consulting, Inc. owner contact Judith Lynne to review his proposal and to discuss with her other issues of lawn care, landscape development and other pertinent issues thereto. Judith Lynne will report back on this at the next Board meeting with a recommendation regarding the Pharazyn Landscaping & Consulting, Inc. proposal.
A proposal from Phoenix Tree Service for the trimming, care and consideration for removal of all of the interior area decorative trees and the exterior ravine perimeter trees was to be reviewed, although received, it was not available for review at the meeting. It will be considered at next month’s meeting.
Annual meeting: The Board requested the property manager to contact the Indian Camp Recreation facility about its availability for the Association’s Annual Meeting in April. The Board tentatively identified the meeting date to be April 17, 2007, and if available instructed the property manager to secure this date for the meeting. If not available, instructions were given to the property manager to locate another suitable site. It was noted there will be four Board positions to be filled at the Annual Meeting.
The Chair then presented the following for Board consideration:
A bid from Roth Construction for the closure of the carport overhangs space in order to prevent animal habitat in the area. The proposal was reviewed, and the property manager suggested getting another quote for the work from another contractor they have worked with. The Board accepted this suggestion and so requested the property manager to obtain such a quote for the next meeting.
The Chair related to the Board his discussion with Ryan Berry of Roth Construction regarding the Stonecrest Court freestanding carport deflection appearance. It was suggested that, although it has sagged, it appears to be stable and a suggestion to monitor it for movement was made. Should movement be detected, then an appropriate course of action needs to be made. The Board acknowledged this information.
Board Member Reports:
Vice-Secretary: Judith Lynne. No additional information report.
Member-at-Large: Serena Serra. No additional information report.
Vice President: John Owen. No additional information report.
President: Tom Myers. No additional information report.
Information for the good of the association:
There was nothing reported at this meeting.
Adjournment:
John Owen made a motion to adjourn, seconded by Serena Serra. Motion was approved. Meeting ended at 8:35 pm
Next association meeting will be 6:30 pm Thursday, March 20th, 2008 at 6:30 pm at 3220 Brookview Way.
Minutes respectfully submitted by President Tom Myers
Current Board Members:
(Editor's Note: Board member email addresses have been intentionally removed.)
Tom Myers
Connie Grekowicz
Serena Serra
Judith Lynne
John Owen
Tom 12:05 PM
Friday, February 22, 2008
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Monday, January 14th, @6:30 PM
Location: 3216 Brookview Way
Board Members Present: Connie Grekowicz, Maggie Perkins, Serena Serra, Judith Lynne, John Owen, and Tom Myers.
Resident Guests: Marilyn Myers
Quorum: Having a quorum, the meeting called to Order at: 6:30 PM.
Unit Owners in Attendance: Jay Hess
Guest Resident Forum/Comments: Mr. Hess expressed his concerns over the presence of feral cats in the complex. It was explained that certain residents had contracted with the Humane Society to care for the cats after they were neutered and spayed in order to keep the number of incoming itinerant cats under control. The logic was that these cats would keep other cats out, and since they cannot breed, their numbers would eventually dwindle. The Board has reviewed this plan on several occasions and believes this solution is the best presently available in light of existing contracts.
Owner Approval Request:
(None)
Owner Appeal(s): None
Management Company comments & actions:
1) The Management Company did not have a representative at the meeting.
2) Records, account information and general information transferred prepared by the management company including a profit and loss statement for the month and a summary of open invoices.
3) Actions:
a. Letter to owner about trailer parking sent.
4) Instructions for Management Company:
a. Lawn care contract for to begin April 2008.
Board Member reports:
Secretary: (Maggie) Presentation of October 2007 and November 2007 regular Board meeting Minutes for approval. A request was submitted to see if it would be possible to have the management Company distribute the monthly minutes by email. The Board will look into this possibility.
Judith moved and Connie seconded the motion to approve the minutes with minor amendments. The motion passed unanimously.
Treasurer: (Connie)
1) Regular checking account:
a. Presentation of November and December 2007 financial activity (regular operating & reserve accounts & SBV Storm repairs) reports.
b. Review of late payer & acct’s with outstanding balance due.
i. Year-end statements for unit accounts with a “credit balance” were sent out in late December as part of the information transfer to Management Company.
c. There were no outstanding payments as of the year-end. All bills were paid by the association prior to assumption of bill payment by the new management company.
d. Motion to accept the Treasurer’s Regular Operating & Reserve Accounts & SBV Storm repair account reports for November & December 2007 was made by Maggie and Seconded by Serena. The motion carried unanimously.
Vice-Secretary: (Judith)
1) Lawn and Landscape items:
a. Dead tree removal by Phoenix Tree Service completed.
Member-at Large: (Serena)
No New Business
Vice-President: (John)
No New Business
President: (Tom)
1) Activities:
a. Repairs completed:
i. Underground electrical repairs completed:
1. Post light underground wiring in front of Dublin Rd building (new cable installed a & buried)
2. New Stonecrest Ct north side entry post light replaced/ installed.
3. Underground electrical splice replaced on 3273-3267 carport.
ii. Lower level storm water damage repairs in Dublin Rd building completed.
iii. Gutter cleaning. This has been paid.
2)
a. Repairs ordered/underway:
i. Termite damage repair in unit account #1060.
ii. Foundation support added in unit account #1060. Estimate $3,500
Old Business:
A decision was made to table the rewrite of Handbook rules on resident & guest parking (Tabled at November meeting), parallel curb parking, utility trailer parking, and third vehicle
Parking and Visitor/Guest limitations & definitions thereof indefinitely.
New Business:
1) Anti-varmint screening for free-standing carport overhangs (get quote from Roth)
2) Discussion of water conservation efforts to abate the impact of an escalating water
Rates. Reminder to any residents who still haven’t unhooked hose bibs to remove hoses from faucets.
3. Reminder to reserve Campground for Annual Meeting in April.
Information for the good of the Association:
1) Residents are reminded to contact the management company with any emergencies.
Set Next Regular Board Meeting:
Date: _Feb 21, 2008 Time: __6:30 PM
Location: _3269 Stonecrest ______________
Adjourn:
Motion to adjourn by: __Judith_____; Second: _____Maggie____
The motion was approve and the meeting was adjourned at 8:45 P.M.
Minutes submitted by Maggie Perkins, Secretary.
Current Board Members:
(Editor's note: Board Members email addresses intentionally removed.)
Tom Myers
John Owen
Connie Grekowicz
Serena Serra
Judith Lynne
Maggie Perkins
Tom 2:43 PM
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Monday, Nov. 26th, @6:30 PM
Location: 3249 Brookview Way
Board Members Present: Connie Grekowicz, Maggie Perkins, Judith Lynne, John Owen, Serena Serra and Tom Myers.
Resident Guests: Marilyn Myers
Guest: June Clayman
Clayman Property Mgt. Contract: The finalization of the Clayman management contract followed a motion for approval by Connie and seconded by Serena. The motion was passed unanimously. Each member of the board signed the contract.
Arrangements to notify the residents, open a new checking account were made. The new management contract takes place Jan. 1, 2008. The board retains control of the Reserve account. Connie will meet with Tom and June Clayman to coordinate the handoff.
Owner Appeals: Items based on the correspondence from the owner of unit #1017. The board concluded that the board could only act on clear violations of association rule. No actual proof of a violation was presented, however residents are reminded that all dogs are to be leashed, and owners are responsible to cleaning up after pets. The Board determined the suggested location for a designated marked toileting area would be not in the best interest of the owners/units abutting or near such a location. The board will discuss whether modifications to the rules and regulations should be made; but otherwise, the matter has been referred to Clayman Property Mgt. for monitoring.
Board Member reports:
Secretary: The minutes for October’s meeting were not presented for approval. Although Maggie circulated them via email, some members indicated they did not receive them. Therefore, they will be circulated again for approval via email.
Treasurer: Connie presented the regular checking account, the reserve‘s financial activity and the insurance claim fund transactions for the month of October. Maggie moved and John seconded a motion to approve the September financial report. The motion carried unanimously.
Vice-Secretary: Judith presented a motion to engage Phoenix Tree to do tree work. John seconded the motion. The issue passed unanimously.
John introduced a motion for the board to authorize another pass by Peabody to blow leaves from certain carports, and for Phoenix Tree Service to look at our dead or nearly dead trees in the Village. Maggie seconded the motion, and the motion passed unanimously.
President: Tom reported that
a. Repairs underway/completed
i. Final installation of hail storm damaged gutter and downspout replacement completed.
ii. Final hail storm damaged screens repair in unit #1012 underway.
iii. Surface water damage repair in unit $1060 underway.
b. Repairs ordered
i. Several common area lighting system electrical repairs:
1. Stonecrest Ct. north entry post light to be replaced completely.
2. Post lighting underground wiring to be replaced and buried to complete emergency repair that was made in from of the Dublin Rd. Building.
3. Temporary underground splice at NE corner of 3267 SC carport to be corrected.
4. Contact Mike Holly for last gutter cleaning of the year.
2. Other Items
a. Two “No Parking” signs installed to stop the vehicle lane blocking needed for emergency vehicle access and interference with entering existing defined parking spaces.
Old Business:
1. The Board discussed the review and rewrite of Handbook rules on resident & guest parking because of ongoing abuse. Issues to be decided in 2008, after we enlist the advice and support of the new management company will be:
a. Parallel curb parking
b. Utility trailer parking
c. Third vehicle parking
d. Visitor/Guest limitations and definitions thereof.
New Business:
1. Problem areas to confront
a. Resident’s dogs being let out in the common areas without being on a leash as required.
Information for the good of the Association:
1. VILLAGE REGULATIONS VIOLATIONS NOTED:
i. Resident’s dogs being let out in the common areas without being on a leash as required.
ii. Residents not observing the toileting requirements for their dogs.
iii. Resident’s third vehicle parking rules being violated
iv. Resident’s carport storage limitations not being followed.
In order to prevent frozen and broken water piping and subsequent water damage, residents are reminded to disconnect all hoses from the bib of the water faucets in the garage areas and on the outsides of their units. Also, the speed limit in the complex is 15 mph. Please use caution when exiting your garage or turning “blind” corners for the benefit of your friends and neighbors.
Adjournment: Maggie moved and John seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:31 PM.
Next Board Meeting: The next condo association meeting will be held at 6:30 on Monday, Jan 14th at 3216 Brookview Way. The board will not meet in December.
Minutes submitted by Maggie Perkins, Secretary.
Current Board Members:
(Editor's note: Board Member email addresses intentionally removed.)
Tom Myers John Owen Connie Grekowicz
Serena Serra Judith Lynne Maggie Perkins
Tom 2:33 PM